NAC239.760. Treatment of electronic records.

     1. A state agency which produces an electronic record shall include the entire record or image. Each electronic record must include:

     (a) The date the record was produced;

     (b) The date any alteration was produced;

     (c) Evidence that the record was authorized for issue or signature;

     (d) The name of the person who authorized the record for issue or signature; and

     (e) The name of any person, business, organization, governmental agency or any other entity to which the record was sent by the state agency.

     2. The temperature in the area used to store an electronic record must be maintained at or above 50 degrees Fahrenheit, but not more than 75 degrees Fahrenheit.

     3. The agency’s personnel shall transfer electronic mail records to a medium which will ensure retention until the minimum period for retention has passed.

     4. Except as otherwise provided in this subsection, an electronic record that has been appraised and scheduled to be transferred to the State Archives must not be sent via electronic communication or on electronic storage media. The agency shall transfer the electronic record onto alkaline reserve paper, microfilm or microfiche before transferring it to the State Archives. Audio and audiovisual recordings may be transferred in their original storage media.

     (Added to NAC by St. Librarian, eff. 12-4-91; A 3-30-94; 1-31-96; A by Library & Archives Admin’r by R090-06, 6-1-2006)