NAC127.325. Maintenance of documentation; confidentiality.

     1. An agency which provides child welfare services shall maintain documentation of all information collected on and services provided to children for whom the agency is responsible, biological parents, adoptive parents, prospective adoptive parents and foster parents with whom it places children. The documentation file must include:

     (a) A cover sheet containing demographic and other pertinent identifying information.

     (b) Any written request for the provision of services by the agency other than by an order of a court of competent jurisdiction.

     (c) A narrative record of:

          (1) The date and source of referral to the agency.

          (2) All relevant interviews, assessments and investigations conducted by the agency.

          (3) The services provided by the agency.

          (4) The reasons for termination of services by the agency.

     (d) Any pertinent:

          (1) Written authorizations and agreements.

          (2) Legal documents, such as relinquishments for adoption.

          (3) Health records.

          (4) Records regarding inspections for safety from fire or other hazards.

          (5) Records of criminal history.

          (6) Records of investigations for child abuse or neglect.

          (7) Records regarding the status of the child as an Indian child.

     (e) Information obtained from a biological parent regarding the birth of the child to be adopted.

     (f) Written acknowledgment from a biological parent that he or she has received information regarding the State Register for Adoptions.

     2. The documentation required pursuant to this section is confidential and must be protected from unauthorized use.

     3. An agency which provides child welfare services shall provide the Division with access to the documentation required pursuant to this section and any additional information required by state or federal law.

     4. An agency which provides child welfare services shall submit to the Division the documentation file required pursuant to subsection 1 at the time the agency completes an adoption.

     5. An agency which provides child welfare services shall maintain a copy of any determination regarding an adoption subsidy made pursuant to NAC 127.495.

     (Added to NAC by Div. of Child & Fam. Services by R056-02, eff. 7-30-2002)