NAC239.740. Facilities for storage of records: Standards; private facilities; preference.

     1. To the extent allowed by legislative appropriation, a state agency shall store official state records in a facility which meets the standards set forth in the most recently adopted edition of NFPA 232: Standards for the Protection of Records, which is hereby adopted by reference, unless the Division gives notice that the most recent revision is not suitable for this State pursuant to this subsection. The publication is available from the National Fire Protection Association at 1 Batterymarch Park, Quincy, Massachusetts 02169-7471, at the Internet address http://www.nfpa.org or by telephone at [phone], for the price of $28.80 for members and $32 for nonmembers. The Division shall review each revision of NFPA 232: Standards for the Protection of Records to ensure its suitability for this State. If the Division determines that a revision is not suitable for this State, the Division shall hold a public hearing to review its determination within 180 days after the date of the publication of the revision and give notice of that hearing. If, after the hearing, the Division does not revise its determination, the Division shall give notice within 30 days after the hearing that the revision is not suitable for this State. If the Division does not give such notice, the revision becomes part of the publication adopted by reference pursuant to this subsection.

     2. A state agency shall not store such records in a facility not owned by the State without the written permission of the person designated by the State Library and Archives Administrator to manage official state records. He or she shall determine whether the private facility meets with the standards set forth in this section.

     3. If a state agency stores official state records at a facility which is not located at the same physical location as the state agency and which is not owned by the State, the state agency shall ensure that the security system used by the facility:

     (a) Is connected to a central station for fire and intrusion monitoring that monitors the facility 24 hours a day;

     (b) Has audible alarms for fire and intrusion;

     (c) Has physical intrusion protection devices, including, without limitation, high grade locks, gates and window bars on all entries, including, without limitation, all doors, windows, stairwells, ramps, docks and roof ports; and

     (d) Has motion detectors on the interior of the building.

Ê When choosing a facility for the storage of official state records, a state agency shall give preference to a facility that has a system for the detection of leaks of water.

     (Added to NAC by St. Librarian, eff. 12-4-91; A 3-30-94; A by Library & Archives Admin’r by R090-06, 6-1-2006)