NAC284.678. Submission, form and contents of grievance; informal discussions.

     1. Except as otherwise provided in subsections 3 and 4 and NAC 284.692, an employee who feels aggrieved and wishes to file a formal grievance must submit the grievance in writing to his or her immediate supervisor on the official form, or in a letter if the official form is not available, within 20 working days after the date of the origin of the grievance or the date the employee learns of the problem. The parties should make every effort to resolve the grievance through informal discussions within these 20 working days.

     2. If the employee submits a letter, it must include:

     (a) His or her name;

     (b) His or her most recent date of hire;

     (c) His or her position;

     (d) His or her department, division and section;

     (e) His or her mailing address;

     (f) His or her business telephone number;

     (g) A statement that he or she is filing a formal grievance;

     (h) The date, time and place of the event or the date the employee learns of the event leading to the grievance;

     (i) A concise statement of the grievance;

     (j) A detailed description of the grievance, including the names of other persons involved in the event, if any;

     (k) A proposed solution of the grievance;

     (l) His or her signature; and

     (m) The date he or she signed the statement.

     3. Except as otherwise provided in NAC 284.692, if a grievance relates to a contested report on performance, an employee must file a grievance that identifies the specific points of contention, if such specificity is provided, not later than 10 working days after the date the employee receives a decision regarding the review conducted by the appointing authority pursuant to NAC 284.470. Except as otherwise provided in NAC 284.692, if the grievance relates to the failure of a reviewing officer or appointing authority to respond to a request for a review within the time required by NAC 284.470, an employee must file a grievance not later than 10 working days after the date on which the time for such a response expired.

     4. A grievance filed pursuant to subsection 3 must be filed with:

     (a) The person who is at the next appropriate level of the grievance process; or

     (b) If the person who is at the next appropriate level of the grievance process is the reviewing officer or other person who prepared or reviewed the report on performance, the person who is at the next appropriate level of the grievance process above such reviewing officer or other person who prepared or reviewed the report on performance.

     5. A grievance regarding a report on performance must be filed with the highest administrator in the department pursuant to NAC 284.690 before being submitted to the Committee pursuant to NAC 284.695.

     [Personnel Div., Rule XV § A part subsec. 1, eff. 8-11-73; A 6-9-74; 2-5-82]—(NAC A by Dep’t of Personnel, 10-26-84; 10-18-89; 3-23-94; R197-99, 1-26-2000; A by Personnel Comm’n by R023-05, 10-31-2005; R191-09, 4-20-2010; R007-11, 10-26-2011)