NAC333.110. Determination by Division of most cost-effective method of acquiring equipment by using agency; duty of using agency to assist Division in obtaining certain information.

     1. Before a using agency may acquire through the Division an item of equipment that is needed by the using agency for a fixed period and for which the cost is not included in the executive budget, the using agency must obtain from the Division a determination of which method of acquiring the item of equipment is the most cost-effective and in the best interest of this state.

     2. If a using agency is subject to the provisions of subsection 1, the using agency shall assist the Division in obtaining the following information:

     (a) The estimated period for which the item of equipment is needed by the using agency.

     (b) The estimated cost of purchasing the item of equipment, including, without limitation:

          (1) The price per unit;

          (2) The associated cost of administration;

          (3) The cost of transportation;

          (4) The cost of installation;

          (5) The cost of maintenance;

          (6) The estimated life of the item of equipment;

          (7) The salvage value of the item of equipment at the expiration of its estimated life; and

          (8) Any other information that may materially affect the cost of purchasing the item of equipment.

     (c) The estimated cost of renting or leasing the item of equipment, including, without limitation:

          (1) The amount of the required initial payment;

          (2) The amount of each required monthly payment;

          (3) The associated cost of administration;

          (4) The cost of transportation;

          (5) The cost of installation;

          (6) The cost of maintenance;

          (7) The cost of returning the item of equipment;

          (8) The cost of wear and tear caused to the item of equipment;

          (9) The estimated resale value of the item of equipment at the expiration of the term of the rental agreement or lease; and

          (10) Any other information that may materially affect the cost of renting or leasing the item of equipment.

     3. Not later than 5 working days after obtaining the information set forth in subsection 2, the Division will:

     (a) Consider the information;

     (b) Make a determination of which method of acquiring an item of equipment is most cost-effective and in the best interest of this state; and

     (c) Address the option of acquiring an item of equipment through the Division by means of a lease with an option to purchase if the using agency requests the Division to do so and the using agency submits to the Division:

          (1) The information set forth in paragraphs (b) and (c) of subsection 2 as that information applies to a lease with an option to purchase;

          (2) The actual amount of each payment attributable to the purchase of the item of equipment;

          (3) The cost of financing the lease with an option to purchase; and

          (4) Any other information that may materially affect the acquisition of the item of equipment by means of a lease with an option to purchase.

     (Added to NAC by Chief of Purchasing Div. by R179-97, eff. 3-5-98)