NAC386.626. Association: Purchasing of supplies, equipment and services.

     1. The Association will purchase all supplies, equipment and services for the lowest price after providing an opportunity for all vendors to submit a bid or price quotation for the purchase.

     2. For each purchase of supplies, equipment or services pursuant to this section, the Board shall:

     (a) Obtain the maximum value for each dollar expended for the purchase;

     (b) Make the purchase without favor or prejudice;

     (c) Allow each qualified bidder to compete for the business of the Association;

     (d) Ensure that the best interests of the Association are served in all transactions;

     (e) Establish a group of responsible bidders;

     (f) Advertise the solicitation of bids for the purchase in the most appropriate manner; and

     (g) Establish specifications for the purchase that do not restrict the competitive bidding for the purchase or limit the Association in the procurement of any goods.

     3. In addition to the requirements set forth in subsections 1 and 2, if the Board makes a purchase of supplies, equipment or services for $1,000 or more but less than $2,500, the Board shall obtain a bid from at least three responsible bidders. The Board may solicit a bid by telephone. If the Board obtains a bid by telephone, the Board shall include a record of the bid in a permanent file maintained by the Association concerning the purchase. If the Board determines that a bid is the lowest bid obtained by the Board for the purchase and that the bid is submitted by a responsible bidder, the Board may immediately make the purchase.

     4. In addition to the requirements set forth in subsections 1 and 2, if the Board makes a purchase of supplies, equipment or services for $2,500 or more, the Board shall use sealed bids to make the purchase. Before making the purchase, the Board shall publicly advertise the requirements for submitting bids and shall, at the date, time and place specified in the public notice to bidders for the purchase, publicly open each bid that is submitted to the Board not later than the date set forth in the public notice. As soon as practicable after opening each bid, the Association will prepare an abstract and evaluation of the bid. As soon as practicable after preparing the abstract and evaluation of each bid, the Executive Director shall submit a recommendation to the Board concerning each bid. The Board shall notify the successful bidder within 10 days after the Board accepts the bid.

     5. The Association will include in a manual prepared by the Association for that purpose:

     (a) The form for providing notice to bidders;

     (b) The form for providing an invitation to bid; and

     (c) The terms and conditions of each bid and invitation to bid.

     (Added to NAC by Nev. Interscholastic Activities Ass’n by R206-03, eff. 11-2-2004)