NAC392.350. Confidentiality of personally identifiable information; maintenance of permanent record; disclosure under certain circumstances.

     1. Each school district shall:

     (a) Protect the confidentiality of personally identifiable information at its collection, storage, disclosure and destruction;

     (b) Appoint one person to assume responsibility for ensuring the confidentiality of all personally identifiable information;

     (c) Train or instruct all persons collecting or using personally identifiable information regarding the policies and procedures to be followed concerning such information; and

     (d) Maintain a current listing for public inspection of the names and positions of those employees of the district who have access to personally identifiable information.

     2. Each school district shall:

     (a) Inform the parents when the personally identifiable information is no longer needed to provide educational services to the pupil; and

     (b) Maintain a permanent record of the pupil’s name, address, telephone number, grades, attendance, classes he attended, grades he completed and the year he completed them.

     3. Subject to the limitations provided by 34 C.F.R. §§ 99.33 to 99.36, inclusive, personally identifiable information may be disclosed to a court of competent jurisdiction or a person or entity pursuant to an order entered by a court of competent jurisdiction or pursuant to a lawfully issued subpoena, if the school district makes a reasonable effort to notify the parents before complying with such an order or subpoena.

     (Added to NAC by Bd. of Education by R064-97, eff. 12-10-97)