NAC394.640. Student’s records: Contents; maintenance; inspection.

     1. An institution’s records concerning a student must include the following verified information:

     (a) A completed and signed copy of the contract or agreement of enrollment.

     (b) A record of all payments made by the student to the institution and all refunds made by the institution to the student, including evidence that the student received receipts for the payments.

     (c) A record of attendance.

     (d) Copies of all correspondence with the student pertinent to his or her education.

     (e) A list of the appointments made by the institution to assist the student to find employment, if applicable.

     (f) Evidence that the student met the requirements for entrance to the institution.

     (g) Evidence that a student receiving an associate’s or bachelor’s degree has passed an examination upon the constitutions.

     2. The student’s complete record must be retained for 5 years after the end of the student’s training or his or her withdrawal or dismissal from the institution. After 5 years, only the file required by subsection 3 must be maintained for each student.

     3. In addition to the files maintained pursuant to subsections 1 and 2, each licensed institution shall establish a separate file for each student who enrolls in the institution which contains only the transcript of the student. These files must be maintained in alphabetical order separate from all other files.

     4. The records described in this section must be kept in this State and made available for inspection by the Administrator during the institution’s regular business hours unless, for good cause shown, the Commission provides otherwise.

     [Comm’n on Postsecondary Educ., §§ 7.510-7.540, eff. 2-28-80]—(NAC A 11-28-83; 6-23-86; 9-1-93)