NAC408.684. Request for qualifications and request for proposals: Notice requirements.

     1. Except as otherwise provided in this subsection, if the Department issues a request for qualifications pursuant to NAC 408.674 or a request for proposals pursuant to NAC 408.680, the Department will publish notice of its request for at least 15 days after the Department issues its request in either a newspaper of general circulation in this State or on the Department’s website at the Internet address http://www.nevadadot.com or any successor website used by the Department to advertise projects. The Department is not required to publish a notice pursuant to this subsection if the Department issues a request for proposals to persons who have been shortlisted.

     2. A published notice of a request for qualifications or a published notice of request for proposals must include, without limitation:

     (a) A description of the proposed project, which may include modifications to a project drawn from an unsolicited proposal;

     (b) A statement indicating how a person who submits a qualification submittal or a proposer can obtain any available information from the Department concerning the request for qualifications or request for proposals, as applicable, including, without limitation:

          (1) The location where the information may be obtained;

          (2) The days and times the information may be accessible for inspection; and

          (3) The type of information that may be available, including the information described in subsection 3;

     (c) The general evaluation method the Department will use for the project; and

     (d) The date and time on which qualification submittals or a proposal must be submitted to the Department. The Department will set such date at least 30 days after the date that notice of the request is first published pursuant to subsection 1.

     3. The Department will make available, at the place and times set forth in the published notice of request for qualifications or published notice of request for proposals, the following information for inspection by a person who submits a qualification submittal or a proposal:

     (a) A description of the extent to which any designs required by the request must be completed;

     (b) The requirements for any design and construction of the project the Department determines to be necessary;

     (c) A list of the criteria set forth in NRS 408.5483 that the Department considers to determine whether a transportation facility serves a public purpose;

     (d) A list of the criteria the Department will use to evaluate a qualification submittal or a proposal, including, without limitation:

          (1) The relative weight to be assigned to each criterion; and

          (2) Whether the criteria that are not related to costs are, when considered as a whole, more or less important or worth more or less weight in the evaluation than criteria related to costs; and

     (e) A statement as to whether a person who has been shortlisted or who submits a proposal will be partially reimbursed for costs associated with preparing the proposal and preparing a best and final offer, if applicable. If the Department determines that partial reimbursement will be provided, the Department will include in the statement required by this section and in the request for proposals:

          (1) An estimate of the amount of the reimbursement;

          (2) The circumstances under which such a person is qualified to be reimbursed; and

          (3) The circumstances under which the reimbursement is payable.

     (Added to NAC by Dep’t of Transportation by R172-09, eff. 4-20-2010)