NAC432B.320. Maintenance of case records.

     1. Case records must be kept in such a manner as to present a current and continuous account of the nature of any responsibility taken by an agency which provides child welfare services in providing services for each neglected or abused child, and to provide necessary material for evaluation by supervisory and administrative staff.

     2. Case records must include:

     (a) Clear and specific material pertinent to the child’s situation and the function of the agency, including at least identifying data, the source of referral, the reasons for referral and the social work performed.

     (b) An assessment of the family that clearly indicates the professional evaluation of the problem, the plan for social work, goals for the child and family, and periodic assessments of progress in carrying out the plan and achieving the goals.

     (c) The following identifying information:

          (1) The child’s name, gender and address.

          (2) The child’s date of birth.

          (3) The parent’s name and address.

          (4) The addresses of other members of the family.

          (5) The legal status of the child.

     (d) Reporting forms.

     (e) The initial complaint.

     (f ) Information on the alleged perpetrator and the identification of potential witnesses.

     (g) The findings and results of the investigation.

     (h) Any applicable actions by, reports to and orders of a court.

     (i) Notifications to parents.

     ( j) Summaries of contacts.

     (k) Collateral contacts, reports and correspondences.

     (l) The case plan, assessment and social diagnosis.

     (m) The criteria for case closure.

     (n) Documentation of services provided to prevent placement, when applicable.

     (o) A narrative regarding termination of services.

     [Welfare Div., Standards for Child Protective Services part Art. IV, eff. 9-11-87]