NAC637A.205. Health care records.

     1. Each licensee shall prepare and maintain health care records for each client he or she treats. The records must be maintained for not less than 5 years after the record is prepared. The records may be created, authenticated and stored in a computer system that limits access to those records or is maintained in any other form that ensures that the records are easily accessible by the licensee.

     2. Each health care record maintained pursuant to subsection 1 must include, without limitation:

     (a) The name, address, telephone number and date of birth of the client;

     (b) The medical history of the client as it relates to his or her loss of hearing;

     (c) The dates on which the hearing aid was delivered, fitted and adjusted, and notations of all procedures performed on such dates;

     (d) Audiograms of the client;

     (e) The specifications of the hearing aid, including the serial number of the hearing aid as indicated by the manufacturer of the hearing aid;

     (f) The settings for the hearing aid;

     (g) The progress and disposition of the case;

     (h) A copy of the contract for the sale of the hearing aid; and

     (i) A copy of any waiver of the medical evaluation as authorized by 21 C.F.R. § 801.421.

     3. The Board may designate a person to supervise the health care records of a licensee who ceases to practice as a hearing aid specialist and fails to provide for the continuation of treatment for a client. The Board will not appoint a person to supervise those records if the person is a licensee or is related to a licensee within the third degree of consanguinity or affinity. The person so appointed shall not disclose or authorize the disclosure of any health care record of a client to any person other than the client or his or her legal representative.

     4. The health care records of a client must be available for inspection or copying by the client or a legal representative of the client who presents written authorization issued by the client to inspect and copy the records. A copy of the health care records must be produced within 5 working days after a request is submitted. A licensee may not charge more than 60 cents for each page copied.

     5. As used in this section, “health care records” means any reports, notes, orders, photographs, X rays, or other recorded data or information whether maintained in written, electronic or other form which is received or produced in the course of testing, servicing or dispensing a hearing aid and which contains information relating to the medical history, examination, diagnosis or treatment of a client.

     (Added to NAC by Bd. of Hearing Aid Sp. by R020-00, eff. 9-12-2000)