NAC641.219. Maintenance and availability of records.

     1. A psychologist, licensed behavior analyst, licensed assistant behavior analyst and certified autism behavior interventionist shall maintain a record for each patient or client that includes:

     (a) The presenting problem or purpose or diagnosis;

     (b) The fee arrangement, if any;

     (c) The date and type of evaluation or treatment provided to the patient or client;

     (d) The results of tests or other evaluations and the data from which the results were derived;

     (e) A description of any consultations with other professionals regarding the patient or client and the results of such consultations; and

     (f) A copy of all tests and other evaluative reports which were prepared in the course of the professional relationship.

     2. A psychologist, licensed behavior analyst, licensed assistant behavior analyst or certified autism behavior interventionist shall maintain the record of each patient or client for not less than 5 years after the last date that service was rendered to the patient or client, except that the record of a patient or client who is a minor must be maintained for not less than 5 years after the last date that service was rendered or 1 year after the patient or client reaches 21 years of age, whichever is longer. A psychologist, licensed behavior analyst, licensed assistant behavior analyst or certified autism behavior interventionist shall comply with all other state and federal laws and regulations concerning the maintenance of records, including a law or regulation which requires him or her to maintain records for a longer period than required by this subsection.

     3. A psychologist, licensed behavior analyst, licensed assistant behavior analyst or certified autism behavior interventionist shall comply with all state and federal laws governing a patient’s or client’s right to have access to his or her records.

     4. A psychologist, licensed behavior analyst, licensed assistant behavior analyst or certified autism behavior interventionist who provides supervision of a licensed behavior analyst, licensed assistant behavior analyst or certified autism behavior interventionist shall maintain for not less than 5 years after the last date of supervision, a record of the supervisory session, including, but not limited to, information regarding the type, place and general content of the session.

     (Added to NAC by Bd. of Psychological Exam’rs, eff. 12-28-95; A by R089-03, 1-18-2005; R209-09, 10-15-2010)